Ongoing PM Vacancy – DSS Level 3

This duty statement is an example of the skills and responsibilities expected at DSS Level 3 – Project Management. If you believe you have the requisite skills, please apply for this role and we’ll get in touch with you.

Responsibilities:

• Leading, planning, developing, and delivering a gamut of project support, project control, and business management functions and activities.
• Coordinating monthly reporting using the Project Performance Review Information Platform (PPRIP).
• Heading the Integrated Project Risk Management Team to efficiently create, record, categorise, and report on project risks using the Predict! Risk management system.
• Management of external project data and information, e.g., Tender responses, Request For Information responses.
• Delivering professional and policy advice concerning intricate project work and contributing to the project’s strategic planning, management, governance, and reporting.
• Producing and supervising management reports.
• Assisting with complex procurement activities and Contract Management, including:
  • Reviewing solicitation documentation and accompanying information.
  • Aiding in the evaluation of industry responses to market approaches.
  • Direct participation in the contract management of all designated projects.
• Having a proficient understanding of the ASDEFCON suite of contracts.
• Achieving project outcomes that adhere to relevant legislative, policy, and regulatory frameworks as well as Defence quality and configuration management systems.
• Overseeing and coordinating the project’s schedule and risk procedure.
• Managing project data and information via Defence systems like Objective, Capability One, PPRIP, and Predict.
• Supporting the management of project risks, issues, communications, and scope.
• Drafting and prepping briefs, intricate correspondence, reports, and submissions for board/committee review regarding project status.
• Preparing project documentation including:
  • Integrated Project Management Plan
  • Business Case
  • Project Execution Strategy
  • Risk Management Plan
  • Finance Management Plan
  • CDRL responses
  • Contract Change Proposals (CCPs)
  • Support to gate submission documentation
  • Operational Concept Document
  • Test and Evaluation Master Plan
  • Systems Engineering Master Plan
  • Technical Control Plan
  • Project Certification Plan
• Managing standard business management functions to ensure the project team’s continual efficient administration.
• Overseeing the project finance tracker, which monitors the approved Government project budget, anticipated expenditure, and actual costs.
• Coordinating and monitoring Budget Estimates (BE) and Additional Estimates (AE) processes.

Skills/Experience:

• Previous or current role in Project Support, Project Management, or a similar capacity.
• Team collaboration, applying established standards, procedures, and practices to manage project finances.
• Building and sustaining stakeholder relationships, efficient communication, and negotiation.
• Demonstrated business acumen with a knack for cultivating effective business relationships.
• Experience in a Defence CASG project environment.
• Comprehensive grasp of Defence processes and structure.
• Thorough understanding of the One Defence Capability System.
• A basic understanding of Defence project finances and their correlation with Defence Finance Group processes, such as the Budget and Output Reporting Information System (BORIS).
• Knowledge of the application of project management practices within intricate Defence acquisition projects.
• Experience in pre-acquisition project activities, including design, development, and tender evaluations.

Qualifications:

• Postgraduate qualifications or equivalent experience in project management and/or systems engineering.
• Diploma of Project Management.
• Diploma of Procurement & Contracting.
• Recognised project management qualifications such as PMP, PRINCE2, AgilePM, or Scrum.