Ongoing PM Vacancy – DSS Level 2

This duty statement is an example of the skills and responsibilities expected at DSS Level 2 – Project Management. If you believe you have the requisite skills, please apply for this role and we’ll get in touch with you.

Responsibilities:

• Policy:
  • Provide professional and policy advice in line with legislation, contract management policies, processes, and procedures.
  • Offer policy advice related to complex work.
  • Engage in Program/Project management and policy development.
• Project Support Officer Specific:
  • Collaborate with Commonwealth project team members and support clearance through the Defence capability gate reviews in line with the One Defence Capability System.
  • Facilitate, create, and manage the delivery of acquisition and sustainment contracts.
  • Handle and maintain the Project Management Schedule.
  • Analyse, develop, and implement product management options.
  • Draft and aid in the development of documents, under PM guidance, including but not limited to:
    • Gate Submission documentation:
      • Joint Capability Needs Statement
      • Business Case
      • Sponsors paper/Dot Point/Blue Brief
      • Project Execution Strategy
      • Integrated Project Management Plan
      • Material Acquisition Agreement
    • Other Project management documentation:
      • CDRL responses (common and standalone)
      • Contract Change Proposals (CCPs)
      • Contract progress reports
      • Commercial sensitive reports
      • Project correspondence
  • Manage all risks and issues linked with the project and report these to the PM as required.
  • Handle risk and issues, organize workshops, maintain associated registers, and handle forward planning tasks.
  • Other/General tasks depending on the project may include:
    • Configuration management
    • Change management
    • Procurement activities
    • Hardware and licensing requirements
    • Contract management
    • Asset management
  • Organize Fundamental inputs to Capability.
  • Contribute to strategic planning.
  • Support Project or Program schedule development and management.
  • Coordinate information flows, manage group email inboxes, and demonstrate proficiency with Objective.
  • Familiarity with Defence software including but not limited to:
    • Capability One
    • Predict
    • MSOffice
    • MRM
    • PPRIP
    • Roman
    • Boris
    • SharePoint (listed twice in original, assuming once is sufficient)
    • MSTeams
  • Record meetings and their minutes.
  • Organize returns and set up agenda, presentations, rooms, and attendees for forums including IPMT, and Capability Management Boards.
  • Support audits and Program governance activities.
  • Handle task tracking and reporting.
  • Undertake regular project reporting and management of dashboards, i.e., PPRIP, Roman.
  • Engage in reviews, i.e., IARs.

Skills/Experiences:

• Knowledge of the One Defence Capability System.
• Proven experience of team collaboration in a multifaceted environment.
• Exceptional communication and customer interaction skills.
• Proficiency in negotiating and building relationships with stakeholders.
• Familiarity with CASG processes.
• Ability for strategic thinking and pinpointing risks.
• Demonstrate initiative in making well-informed risk-based decisions and problem-solving.
• Effective communication skills to inform and influence the decision-making of Project Managers and other senior personnel.

Qualifications:

• Relevant project management qualifications such as PMP, PRINCE2, AgilePM, or Scrum.
• CLC – Defence Capability Lifecycle Management Course (Outdated).
• Defence writing.